Personal Assistant Job at ClaimFox, Inc., Ronkonkoma, NY

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  • ClaimFox, Inc.
  • Ronkonkoma, NY

Job Description

Are you highly organized, detail-oriented, and comfortable balancing both personal and business priorities? Do you enjoy keeping things running smoothly behind the scenes and being a trusted point of support? Are you looking for a flexible, part-time role where your experience and reliability are genuinely valued? If that sounds like you, this could be a great fit.

Claimfox.com is seeking a Personal /Administrative Assistant to support the owner with day-to-day administrative tasks , financial coordination, and oversight of a small residential property portfolio in South Carolina and Florida. This is a hands-on, trusted role that blends business support with light personal assistance - ideal for someone who enjoys variety, autonomy, and being a reliable right hand.

What We Offer

We offer a flexible, supportive working environment built on trust, professionalism, and consistent support, with room to make a meaningful impact.
  • $30 per hour
  • Flexible schedule, with one in-office day per week
  • Long-term opportunity to become a trusted right-hand
  • Variety in day-to-day work with autonomy and ownership
What You’ll Do
  • Reconcile company credit card transactions and match receipts
  • Forward bills and accounting-related correspondence to the accountant
  • Oversee administrative aspects of 13 residential properties, including leases, tenant coordination, and organizing repairs (with on-site teams in place)
  • Support property sales, purchases, and exchanges as they arise
  • Handle returns, limited ordering, travel booking, and related administrative tasks
  • Track and manage Amex points
What You Bring
  • High school diploma or equivalent
  • Strong organizational and administrative skills with excellent attention to detail
  • Experience with expense reconciliation and basic financial coordination
  • Ability to handle sensitive financial, business, and personal information with discretion and confidentiality
  • Comfortable working independently while managing multiple priorities
  • Professional communication skills and a reliable, proactive mindset
  • Computer proficiency and confidence using email, spreadsheets, and online platforms

Job Tags

Hourly pay, Full time, Work at office, Flexible hours, 1 day per week

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